Work With Us

We have several open opportunities at this time: 


Controller

About the Foundation

Brooklyn Community Foundation is the first and only public foundation solely dedicated to New York City’s largest borough. We are on a mission to spark lasting social change, mobilizing people, capital, and expertise for a fair and just Brooklyn. Since our founding in 2009, Brooklyn Community Foundation has provided over $75 million in grants to more than 300 nonprofits through our Community Fund and Donor Advised Fund programs. The Foundation is committed to racial justice and to challenging systemic racism through all aspects of our grantmaking, advocacy, operations, and governance. Visit www.BrooklynCommunityFoundation.org for more information.

Job Purpose

The Controller is responsible for all budgeting, accounting, and financial activities to ensure the Foundation’s financial health and long-term sustainability. The Controller also administers the Foundation’s employee benefits plan through its professional employer organization (PEO) and all other providers. They maintain and continuously improve the systems of financial controls, including general accounting, budget, banking, payroll and benefits processing. This position manages the Staff Accountant and partners closely with an external accountant and vendor to manage the Foundation’s growing Donor Advised Fund program. The Controller is a full-time position that reports to the Foundation’s Chief Operating Officer (COO). 

Responsibilities

BUDGETS, ACCOUNTING, FINANCE MANAGEMENT

  • Coordinate with outsourced accountant to perform the month-end close process to ensure timely financial statement reporting. Manage the process of annual budgeting for all departments, including coordination of the budget review process, expense forecasts and provision of technical assistance to staff during the budgeting process.
  • Manage and control the flow of cash receipts and disbursements to meet business needs, including preparation of draw down schedules and cash flow projections.
  • Manage and oversee the annual audits for the organization (including IRS Form990 and NYS Char500 filings.)
  • Prepare departmental and project-based financial reports and review them with department managers to enable them to effectively manage their activities and understand how they impact overall operations.
  • Manage the Staff Accountant to ensure disbursements and payables (such as grants and payroll) are monitored, recorded, and reported on in a timely and accurate manner.
  • Manage the Staff Accountant to ensure receivables (such as donor pledges, billings, and cash receipts) are monitored, recorded, and reported on in a timely and accurate manner.
  • Coordinate with Development staff to monitor the transfer and receipt of securities donations to the Foundation, ensure their timely sale, and provide necessary documentation to Development staff for donor acknowledgement letters.
  • Closely manage and monitor organizational cash flow and coordinate cash needs with the Foundation’s investment accounts.
  • Maintain accounting policies and procedures manual; ensure those systems are consistently applied to ensure the integrity of data and accurate record keeping, as well as compliance with all applicable tax and government compliance provisions.
  • Facilitate recording contributions and grant distributions from among the Foundation’s 100+ Donor Advised Funds, utilizing customized third-party donor portal; communicate closely with Donor Services Manager to monitor fund transfers, securities donations from fund holders and their sales.
  • Reconcile revenue with donor engagement monthly.
  • Prepare ad hoc grant/donor reporting.

EMPLOYEE BENEFITS ADMINISTRATION

  • Review, submit and record bi-weekly payroll.
  • Add new employees to ADP TotalSource portal and orient new employees regarding the Foundation’s benefits and policies.
  • Maintain employee records in ADP TotalSource portal, including annual PTO banks, FSA and transit benefits.
  • Administer the Foundation’s 403b retirement plan and file Form 5500s.
  • Oversee the production and timely distribution of annual W2s for employees, as well as 1099s for independent contractors.

ORGANIZATIONAL LEADERSHIP

  • Collaborate with operational staff to ensure the effective use of data, software and other technology.
  • Manage Staff Accountant with a hands-on approach and attention to detail.
  • Participate actively in BCF’s cross-departmental racial equity working groups.
  • Attend team and all-staff meetings.

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information.
  • Ability to work both independently and as a part of a collaborative team; to take both initiative and direction.
  • Familiarity with nonprofits, including grant-making organizations, charitable giving funds, and/or fiscal sponsorships.
  • Excellent written and oral communication skills.
  • Keen attention to detail.

Qualifications

  • Bachelor’s degree required, Accounting or Finance preferred.
  • Minimum of six years relevant accounting experience, including staff supervision; not-for-profit preferred.
  • Experience developing and utilizing financial and operating metrics and performance reports to guide organizational decisions.
  • Demonstrated knowledge of not-for-profit accounting practices and regulations.
  • Experience leading both external and internal audits.
  • Experience managing general ledger, accounts payable, accounts receivable, banking procedures in a nonprofit setting.
  • Experience using QuickBooks Online and Microsoft Excel.
  • Passion for creating opportunities for Brooklyn’s residents.
  • Commitment to the Foundation’s racial equity focus and core values.
  • Previous experience in a foundation preferred, but not required.

Salary

$100K - $130K

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

Return to top of page

Donor Engagement Assistant

The Donor Engagement Assistant reports directly to the Foundation’s Vice President of Donor Engagement. They support the functioning of the Development team and partners closely with the Donor Engagement Associate and the Vice President of Donor Engagement. This position plays an integral role in the growth, maintenance, stewardship, and cultivation of Brooklyn Community Foundation’s donor base through prospect research, database management, mailings, events, and relationship building and management.

Responsibilities include but are not limited to the following:

Data Management (40%)

  • Primary administrator of Salesforce database for donor information- includes updating donor data, tracking and logging account notes and emails, etc.
  • Process and track incoming gifts through Foundation mail, stock transfer requests, EFT, and Classy 
  • Process and track incoming gifts from external platforms (Benevity, FB, YourCause, GiveGab, etc.)
  • Assist with fundraising revenue reporting and reconciliation with Finance Team
  • Build Salesforce reports as needed
  • Assign and track engagement tasks in Salesforce for Donor Engagement Associate and the Vice President of Donor Engagement
  • Manage board and Development solicitation lists in Salesforce
  • Compile donor outreach lists for Donor Engagement Associate and the Vice President of Donor Engagement

Donor Relations and Admin Support (40%)

  • Generate and distribute acknowledgement letters (and/or handwritten notes, as necessary) for donations received
  • Provide administrative support for liaising with donors (recommendations, answering questions, etc.)
  • Follow-up on outstanding payments and pledges
  • Assist with Foundation mailings (annual appeal, impact report, etc.)
  • Assist with Spark Prize Committee management
  • Conduct prospect research on new/existing donors and sponsors, and maintain list of prospects

Donor Education and Events (20%)

  • Assist with the planning and execution of special events, in-home donor/board events, site visits, and webinars
  • Manage invite lists and track attendance and engagement in Salesforce
  • Field event related inquiries  

Racial Justice Work

  • Actively participate in the Foundation’s cross-departmental racial equity working groups

Qualifications

  • Bachelor’s degree or equivalent (Customer Service experience a plus)
  • Excellent project management and communication skills
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)
  • Excellent writing, editing, and communication skills
  • Superior attention to detail
  • Ability to work in a high-performance environment, with tight deadlines and changing priorities
  • Experience with CRM database management; familiarity with Salesforce strongly preferred
  • Keen sense of discretion especially when handling confidential donor and other sensitive information
  • Ability to work independently and also be a team player
  • Demonstrated commitment to the Foundation’s vision and values, specifically racial equity and social justice.

Salary

The salary for this position starts at $55K, commensurate with experience.

Additional Information

This is a full-time position located in Brooklyn, NY that occasionally requires early morning, evening, and weekend work. The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health and dental insurance, and a friendly work environment.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

Email cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) and please list Donor Engagement Assistant in the Subject line.

Return to top of page


Operations and Data Manager

The Operations and Data Manager (ODM) reports directly to the Foundation’s Chief Operating Officer (COO). The ODM partners closely with the COO to support the functioning, implementation and management of the Foundation’s internal operations.

Responsibilities:

Operations & Systems Management

  • Assist COO with general operations, including IT.
  • Work with COO to procure new vendors to support operational functions and maintain vendor relationships.

Data Management

  • Orient and train new users
  • Work with COO, staff and consultants to identify data needs
  • As directed by COO, manage and document changes and customizations in Salesforce, including liaising with consultants to communicate Foundation data needs and all third-party plug-ins and integrations
  • Handle all basic administrative functions, including user maintenance, modification of page layouts, dashboards, creation of new fields and other routine tasks as needed
  • Liaise with other department super-users to collect and process feedback from staff for improvement and share with the COO & consultants
  • Work with COO and consultants to plan for upgrades, seasonal releases, and long-term projects.

Required Skills and Abilities

  • Solid knowledge of Salesforce or comparable grants management software
  • Excellent project management and communication skills, and ability to multi-task
  • Strong information technology skills and ability to quickly gain command of new systems
  • Strong presentation and facilitation skills for effective engagement and communication with public audiences, in individual, small and large group formats.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)

Qualifications

  • Bachelor’s degree with at least 4-7 years work experience
  • Ability to work in a high-performance environment, with tight deadlines and changing priorities
  • Familiarity with designing, implementing, and monitoring effective workflow processes and procedures
  • Demonstrated commitment to the Foundation’s vision and values, specifically racial equity and social justice.

Salary

Starting at $75K

Additional Information

This is a full-time position located in Brooklyn, NY that occasionally requires early morning, evening, and weekend work. The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health and dental insurance, and a friendly work environment. Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

Email cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) and please list Operations & Data Manager in the Subject line.

Return to top of page

Staff Accountant 

The Staff Accountant is a full-time position that reports to the Controller. 

About the Foundation

Brooklyn Community Foundation is the first and only public foundation solely dedicated to New York City’s largest borough. We are on a mission to spark lasting social change, mobilizing people, capital, and expertise for a fair and just Brooklyn. Since our founding in 2009, Brooklyn Community Foundation has provided over $75 million in grants to more than 300 nonprofits through our Community Fund and Donor Advised Fund programs. The Foundation is committed to racial justice and to challenging systemic racism through all aspects of our grantmaking, advocacy, operations, and governance. Visit www.BrooklynCommunityFoundation.org for more information.

Responsibilities

The responsibilities of the Staff Accountant include but are not limited to:

  • Reviewing vendor and independent contractor invoices for proper documentation, coding, and approvals
  • Generating Accounts Payable Aging reports and submitting for review and payment selection
  • Reviewing vendor statements and answering vendor inquiries
  • Maintaining W-9 documentation for independent contractors and preparing annual 1099 filings
  • Collecting and reconciling employee expense reimbursement and credit card reports
  • Posting accounts payable transactions into accounting system
  • Timely and accurately posts all cash receipts into accounting system and filing backup documentation
  • Collecting timesheets and preparing payroll for approval and submission
  • Assists with vendor and cash receipts files and supporting documentation during annual financial statement audit
  • Assists with preparing budget templates during annual budgeting process

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information.
  • Ability to work both independently and as a part of a collaborative team; to take both initiative and direction.
  • Familiarity with nonprofits, including grant-making organizations, charitable giving funds, and/or fiscal sponsorships.
  • Excellent written and oral communication skills.
  • Keen attention to detail.

Qualifications

  • Bachelor’s degree required, Accounting or Finance preferred.
  • Minimum of three years general accounting experience, not-for-profit preferred.
  • Demonstrated knowledge of not-for-profit accounting practices and regulations.
  • Experience undergoing both external and internal audits.
  • Experience managing accounts payable, accounts receivable, banking procedures in a nonprofit setting.
  • Experience using QuickBooks Online and Microsoft Excel. Experience will Bill.com is a plus.
  • Passion for creating opportunities for Brooklyn’s residents.
  • Commitment to the Foundation’s racial equity focus and core values.
  • Previous experience in a foundation preferred, but not required.

Salary

$60K - $80K

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

Return to top of page

Subscribe to our Brooklyn Accelerator News for Nonprofits newsletter for announcements of our employment opportunities as well as jobs at nonprofits across Brooklyn.