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Website RFP: Brooklyn Community Foundation’s Brooklyn.org

Brooklyn Community Foundation is seeking a website design firm to redevelop our main website (now www.BrooklynCommunityFoundation) and relaunch it as Brooklyn.org by October 2023. For full details, please read and download the request for proposals below. Submit proposals to Brooklyn Community Foundation VP of Communications and Strategy Liane Stegmaier at lstegmaier@brooklyncommunityfoundation.org. Questions can also be directed to that email address - view submitted questions and responses hereProposals are due Friday, February 17th at 5PM. 


Communications Associate 

About the Foundation 

Brooklyn Community Foundation is on a mission to spark lasting social change, mobilizing people, capital, and expertise for a fair and just Brooklyn.  It is the first and only public foundation solely dedicated to Brooklyn, working in partnership with generous donors and community leaders to advance racial justice and bolster vital nonprofits. Since its founding in 2009, the Foundation has provided over $90 million in grants to nonprofits in Brooklyn and beyond. The Foundation is committed to racial justice and to challenging systemic racism through all aspects of its grantmaking, advocacy, operations, and governance.  

Visit www.BrooklynCommunityFoundation.org for more information. 

Position Overview 

The Communications Associate is a key member of Brooklyn Community Foundation’s Communications team. Duties and responsibilities support marketing and public relations efforts to increase awareness of the Foundation’s mission, grantmaking impact, donor services, and to advance our commitment to racial justice and overall vision for a fair and just Brooklyn.  

This is a full-time based in Brooklyn and reports to the Communications Manager. 

Responsibilities: 

Assists with the development and implementation of the Foundation's overall communications strategy and strategic plan with the internal team, partner agencies, and/or external consultants across the department. 

Marketing and Design: Coordinates and contributes to the Foundation’s design work, as it relates to creating social media graphics, videos, promotional material for departmental events and projects, reports, websites, etc. 

Website: Responsible for keeping the Foundation’s website content updated (text and graphics) and supports the Communications Manager on quarterly analytics reporting. Contributes to writing for the Foundation’s blog. 

Email: Helps manage monthly content calendar and drafting and sending newsletters. Work with the team to develop and execute list-building strategies.  

Social Media: Helps execute our social media strategy, creates social posts and social media templates, manages social media for live events, develops social media fundraising and community engagement campaigns. 

Analytics: Maintains communications dashboard, including quarterly analytics and metrics on email, website, and social media audience engagement.  

Video + Photo: Captures and edits video and photo content for website, email, publications, and social. Coordinates photography and/or video for/of events, use in publications, media, etc. and ensures appropriate releases are signed and filed. Manages photo library and video archive, coordinates scheduling with external photographers, and keeps track of photographer crediting and photo/video usage rights. 

Events: Assists with coordination of community engagement events, PR activities, fundraising campaigns, donor briefings, and public programming (both in person and virtual). 

Publications: Assists with the writing, editing, and printing of Foundation reports, including the annual impact report. 

Key Projects: Supports the development and rollout of the Foundation’s new branding and website in 2023. 

Administration: Handles meeting notes, responds to requests for information, provides Zoom webinar support, manages email audiences, updates Salesforce contact information, and supports internal communications across departments.  

Other duties as assigned. 

Qualifications: 

  • A minimum of two years related work experience preferred; 
  • Organized and detail-oriented with strong writing skills, design aptitude, and great familiarity with social media (particularly Instagram, Twitter, and LinkedIn); 
  • Experience and ease with Canva and other graphic design platforms such as Adobe Photoshop; 
  • Basic video editing skills (Adobe Premiere, iMovie, or similar software) 
  • Experience with social media analytics, including Google Analytics, Hootsuite analytics, or similar 
  • Experience with Mailchimp or similar email marketing software 
  • Basic experience with Salesforce or other CRM 
  • Experience with HTML, Drupal and/or WordPress 
  • Proficient with Google Drive and Microsoft Office Suite 
  • Ability to work in a fast-paced environment; 
  • Strong racial justice competency; 
  • Collaborative team player and problem solver with a willingness to learn; 
  • Interest in community philanthropy and community engagement; 
  • Understanding of and appreciation for Brooklyn’s communities;  
  • Ability to work effectively with and communicate to our diverse audience of donors, nonprofits, and community partners; 

Salary: 

Salary Range: $55,000 - $60,000 annually 

How to Apply: 

Email cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) and please list Communications Associate in the Subject line. 

Additional Information: 

The Foundation offers an excellent benefits package, which includes 30 days paid time off, 11 holidays, birthday PTO, summer Friday half days, employer-paid health and dental insurance, and a friendly work environment.  

Currently, full-time employees are required to come into the office 3 days a week.  

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system. 

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Controller

The Controller is responsible for all budgeting, accounting, and financial activities to ensure the Foundation’s financial health and long-term sustainability. The Controller also administers the Foundation’s employee benefits plan through its professional employer organization (PEO) and all other providers. They maintain and continuously improve the systems of financial controls, including general accounting, budget, banking, payroll and benefits processing. This position manages the Staff Accountant and partners closely with an external accountant and vendor to manage the Foundation’s growing Donor Advised Fund program. The Controller is a full-time position that reports to the Foundation’s Chief Operating Officer (COO). 

Responsibilities

BUDGETS, ACCOUNTING, FINANCE MANAGEMENT

  • Coordinate with outsourced accountant to perform the month-end close process to ensure timely financial statement reporting. Manage the process of annual budgeting for all departments, including coordination of the budget review process, expense forecasts and provision of technical assistance to staff during the budgeting process.
  • Manage and control the flow of cash receipts and disbursements to meet business needs, including preparation of draw down schedules and cash flow projections.
  • Manage and oversee the annual audits for the organization (including IRS Form990 and NYS Char500 filings.)
  • Prepare departmental and project-based financial reports and review them with department managers to enable them to effectively manage their activities and understand how they impact overall operations.
  • Manage the Staff Accountant to ensure disbursements and payables (such as grants and payroll) are monitored, recorded, and reported on in a timely and accurate manner.
  • Manage the Staff Accountant to ensure receivables (such as donor pledges, billings, and cash receipts) are monitored, recorded, and reported on in a timely and accurate manner.
  • Coordinate with Development staff to monitor the transfer and receipt of securities donations to the Foundation, ensure their timely sale, and provide necessary documentation to Development staff for donor acknowledgement letters.
  • Closely manage and monitor organizational cash flow and coordinate cash needs with the Foundation’s investment accounts.
  • Maintain accounting policies and procedures manual; ensure those systems are consistently applied to ensure the integrity of data and accurate record keeping, as well as compliance with all applicable tax and government compliance provisions.
  • Facilitate recording contributions and grant distributions from among the Foundation’s 100+ Donor Advised Funds, utilizing customized third-party donor portal; communicate closely with Donor Services Manager to monitor fund transfers, securities donations from fund holders and their sales.
  • Reconcile revenue with donor engagement monthly.
  • Prepare ad hoc grant/donor reporting.

EMPLOYEE BENEFITS ADMINISTRATION

  • Review, submit and record bi-weekly payroll.
  • Add new employees to ADP TotalSource portal and orient new employees regarding the Foundation’s benefits and policies.
  • Maintain employee records in ADP TotalSource portal, including annual PTO banks, FSA and transit benefits.
  • Administer the Foundation’s 403b retirement plan and file Form 5500s.
  • Oversee the production and timely distribution of annual W2s for employees, as well as 1099s for independent contractors.

ORGANIZATIONAL LEADERSHIP

  • Collaborate with operational staff to ensure the effective use of data, software and other technology.
  • Manage Staff Accountant with a hands-on approach and attention to detail.
  • Participate actively in BCF’s cross-departmental racial equity working groups.
  • Attend team and all-staff meetings.

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information.
  • Ability to work both independently and as a part of a collaborative team; to take both initiative and direction.
  • Familiarity with nonprofits, including grant-making organizations, charitable giving funds, and/or fiscal sponsorships.
  • Excellent written and oral communication skills.
  • Keen attention to detail.

Qualifications

  • Bachelor’s degree required, Accounting or Finance preferred.
  • Minimum of six years relevant accounting experience, including staff supervision; not-for-profit preferred.
  • Experience developing and utilizing financial and operating metrics and performance reports to guide organizational decisions.
  • Demonstrated knowledge of not-for-profit accounting practices and regulations.
  • Experience leading both external and internal audits.
  • Experience managing general ledger, accounts payable, accounts receivable, banking procedures in a nonprofit setting.
  • Experience using QuickBooks Online and Microsoft Excel.
  • Passion for creating opportunities for Brooklyn’s residents.
  • Commitment to the Foundation’s racial equity focus and core values.
  • Previous experience in a foundation preferred, but not required.

Salary

$100,000 - $130,000

Additional Information

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health and dental insurance, and a friendly work environment.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

Email cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) and please list Controller in the Subject line.

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Director of Impact Growth 

Position Overview

The Director of Impact Growth will build and execute an asset development plan that increases Brooklyn Community Foundation’s assets and advances relationships with new and existing fundholders, prospects, and professional advisors, with the ultimate goal of increasing the Foundation’s ability to successfully implement its leadership initiatives.  In particular, the Director of Impact Growth oversees the expansion of the Foundation’s donor advised fund program and leads the effort to increase corporate and foundation funding to Brooklyn Community Foundation.  The Director of Impact Growth manages a team consisting of the Donor Services Manager, Donor Services Coordinator, and any new positions created to grow this work. 

This is a full-time, Exempt position based in Brooklyn and reports to the Chief Executive Officer.

Responsibilities

The Director of Impact Growth will be responsible for the execution of all tasks associated with the work below, including:

  • Donor-advised fund program oversight, management, relationship management, and customer service
  • Initiatives to grow the donor advised fund portfolio, including through professional advisor and board referrals
  • Initiatives to grow corporate and foundation funding
  • Initiatives to deepen financial engagement of existing donor advised fund fundholders
  • Data management related to donor advised fund fundholders, prospects, and professional advisors
  • Workflow for establishing and onboarding a new donor advised fund, engaging the fundholders over time, and involving the fundholders in the Foundation’s leadership initiatives
  • Protocol for capturing prospects, professional advisors, and donor engagement in Salesforce, including collaborating with colleagues across the Foundation to ensure that practices are consistent

Expand Brooklyn Community Foundation’s asset base:

  • Attracting new donors to the Foundation and getting them started on a path toward impact and engagement with the Foundation’s leadership work.
  • Deepening the engagement of existing donor advised fund fundholders so that more fundholders are personally and financially involved in the Foundation's leadership work.
  • Securing new sources of financial support for the Foundation’s leadership work, evidenced by growth in corporate and foundation funding for key initiatives. 
  • Prospecting for and building relationships with City/State Agencies to secure possible funding opportunities.

Collaborate with colleagues:

  • Marketing and brand-building efforts that drive new donors to the Foundation and result in the establishment of new donor advised funds.
  • Marketing efforts that support relationship-building activities with attorneys, accountants, and financial advisors (“professional advisors”) to generate referrals of new donor-advised funds.
  • Donor engagement efforts that help move existing fundholders from “transactional” fundholders to “impact” fundholders who are engaged in the Foundation’s leadership initiatives.

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information
  • Keen attention to detail and organizational skills
  • Ability to apply creative problem solving and troubleshoot challenges as they arise
  • Excellent written and verbal communication skills with a broad range of constituents
  • Familiarity with nonprofits, including grant-making organizations, charitable giving funds, and/or fiscal sponsorships

Qualifications

  • Ten or more years of leadership experience building productive relationships with high net-worth individuals and families, whether in a foundation setting or in the legal or wealth management industry
  • Experience with and knowledge of giving tools and related tax rules, especially related to donor advised funds
  • Experience or deep familiarity with community foundations is preferred but not required
  • Management experience and successful leadership of a team to achieve specific goals
  • Exceptional communication and interpersonal skills, both written and verbal
  • Bachelor's Degree required

Salary

$110,000-125,000

Additional Information

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health and dental insurance, and a friendly work environment.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

How to Apply

Email a cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) listing Director of Impact Growth in the subject line.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system. 

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Donor Services Coordinator

The Donor Services Coordinator (DSC) is an integral member of the Foundation’s team focused on providing the highest level of service and support for the Foundation’s Donor Advised Fund (DAF) program. The DSC works closely with the Donor Services Manager, and Finance Manager to lead administrative and systems management support, while guiding donor advisors in achieving their charitable giving goals.

This is a full-time, non-exempt position based in Brooklyn and reports to the Donor Services Manager (DSM).

Responsibilities

The responsibilities of the Donor Services Coordinator include but are not limited to:

Donor Advised Fund (DAF) Operations

  • Communications: Serve as first point of contact for current and prospective fund holders with inquiries about the Foundation’s DAF program and assistance with their charitable giving goals.
  • Marketing & Outreach: Support the DSM, Development, and Communications teams in the preparation and dissemination of marketing and promotional materials (both in-print and online) about the Foundation’s DAF program to target markets and constituencies.
  • Data Management: Record and maintain all contributions and grants records, utilizing the Foundation’s Salesforce database and fund management platforms. This will include generating and sending weekly Salesforce and other platform reports, supporting our DAF team on monthly/quarterly financial reconciliations, coordinating with our third-party vendor to resolve donor management, and contacting donors to maintain guardianship of donor intent.
  • Donor Acknowledgment: Draft and issue timely donor acknowledgments and grantee award letters, as needed.
  • Systems Improvement: Work with DSM, and Foundation Associate to improve departmental workflows, enhance accessibility and user functionality of donor portal/database, and maintain fund documents. This will include an explicit focus on upgrading our donor portal and database processes so that we are better able to track how our DAF grants align with the Foundation's values and racial justice grantmaking efforts.

General Development

  • Support planning and coordination of virtual and in-person donor events.
  • Coordinate with appropriate Development team members to ensure accuracy and intended donor intent of our DAF contributions.

Organizational Leadership

  • Participate actively in the Foundation's cross-departmental racial equity working groups.
  • Contribute emerging ideas, address challenges, and problem-solve solutions to team and during all-staff meeting discussions.

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information
  • Ability to work both independently and as a part of a collaborative team; to take both initiative and direction
  • Keen attention to detail and organizational skills
  • Ability to apply creative problem solving and troubleshoot challenges as they arise
  • Excellent written and verbal communication skills with a broad range of constituents
  • Some familiarity with nonprofits, including grant-making organizations, charitable giving funds, and/or fiscal sponsorships

Qualifications

  • 1+ years of relevant development and/or administrative experience
  • Experience communicating with high-level stakeholders about their inquiries
  • Proficiency in Salesforce and/or CRM tools, a major plus
  • Passionate about creating opportunities for Brooklyn’s residents; knowledge of Brooklyn nonprofits a plus
  • Commitment to the Foundation’s racial equity focus and core values

Salary range: 

$55,000-$60,000 

Additional Information

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health and dental insurance, and a friendly work environment.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system

How to Apply

Email a cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) listing Donor Services Coordinator in the subject line.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

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Staff Accountant 

The Staff Accountant is a full-time position that reports to the Controller. 

Responsibilities

The responsibilities of the Staff Accountant include but are not limited to:

  • Reviewing vendor and independent contractor invoices for proper documentation, coding, and approvals
  • Generating Accounts Payable Aging reports and submitting for review and payment selection
  • Reviewing vendor statements and answering vendor inquiries
  • Maintaining W-9 documentation for independent contractors and preparing annual 1099 filings
  • Collecting and reconciling employee expense reimbursement and credit card reports
  • Posting accounts payable transactions into accounting system
  • Timely and accurately posts all cash receipts into accounting system and filing backup documentation
  • Collecting timesheets and preparing payroll for approval and submission
  • Assists with vendor and cash receipts files and supporting documentation during annual financial statement audit
  • Assists with preparing budget templates during annual budgeting process

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information.
  • Ability to work both independently and as a part of a collaborative team; to take both initiative and direction.
  • Familiarity with nonprofits, including grant-making organizations, charitable giving funds, and/or fiscal sponsorships.
  • Excellent written and oral communication skills.
  • Keen attention to detail.

Qualifications

  • Bachelor’s degree required, Accounting or Finance preferred.
  • Minimum of three years general accounting experience, not-for-profit preferred.
  • Demonstrated knowledge of not-for-profit accounting practices and regulations.
  • Experience undergoing both external and internal audits.
  • Experience managing accounts payable, accounts receivable, banking procedures in a nonprofit setting.
  • Experience using QuickBooks Online and Microsoft Excel. Experience will Bill.com is a plus.
  • Passion for creating opportunities for Brooklyn’s residents.
  • Commitment to the Foundation’s racial equity focus and core values.
  • Previous experience in a foundation preferred, but not required.

Salary

$60,000 - $80,000

Additional Information

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health and dental insurance, and a friendly work environment.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

Email cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) and please list Staff Accountant in the Subject line.

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